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The team lunch, if there are six of you or fewer

Nobody has to tell their boss what they can’t eat or how far they’re willing to go.

Mercado de San Miguel
let’s say it’s Thursday

What gets said and what doesn’t at the office lunch

  • Elenaorganising, and she’s the boss
  • Tomáscome vegano
  • Irenecoming from another office
  • Marcosdel equipo
  • Sofíadel equipo
Which step to see

Step 1 of 5 · on Elena’s phone

Elena sets the day, the time and a preference for the plan

Elena
She chooses lunch on Thursday and ticks ‘With a terrace’ among the plan preferences.
The team
Everyone gets their link through the usual channel and joins without creating an account.
Who sees what
The terrace sorts the options and doesn’t rule any out.

Step 2 of 5 · on Tomás’s phone

Tomás marks what can’t be missing

Tomás
He switches on ‘Vegan food’ and doesn’t have to explain it again at every lunch.
Elena
He doesn’t have to ask anyone what they eat.
Who sees what
It’s only used to pick places. Neither Elena nor anyone else on the team knows what he’s marked.

Step 3 of 5 · on Irene’s phone

Irene decides how long she’s willing to travel

Irene
She chooses how she gets around and her maximum time, without having to negotiate it with her boss.
Elena
She knows Irene has answered, and nothing more.
Who sees what
Her maximum time is private. If a place asks more of her, she decides before accepting it.

Step 4 of 5 · on Marcos’s phone

Places come up that suit the team

The team
She sees a short list of real places. Anything listed as closed at that time doesn’t come up.
Tomás
He finds what he needs without having said a thing at the office.
Who sees what
Nobody sees who a place that didn’t come up would have been bad for.

Step 5 of 5 · on Sofía’s phone

Elena suggests one and it’s chosen

Elena
She suggests Mesón del Arco.
The team
Each person answers once on their phone and the email thread’s over.
Who sees what
Once everybody’s accepted, the place and time are there for the team to see.

A few ideas to get you started

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Before someone starts a thread

Make a plan
What each person needsWithout explaining it to anyone
Who sees whatDetail by detail
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